FAQs
What is split pricing?
Split pricing allows you to input an uneven split between travellers or groups. To do this, please follow the steps below: > When on the Pricing tab of an itinerary, select the options icon (three dots) next to total price and select 'Edit display ...
How do I set-up an integration with Axus?
Axus integration is included in Premium plans and available as an add-on for Pro plan accounts. Once connected, you can push itineraries within Tourwriter directly into the Axus Travel App. If available, an Admin can connect to Axus through your ...
Can Tourwriter help with uploading Supplier data?
You can create supplier records and add supplier-level details on mass using the supplier import templates (Suppliers > Import). You can download the appropriate template, input the supplier details and upload the file in a CSV format. Once uploaded ...
Should guides be set-up as Suppliers?
Yes, guides (or their companies) should be set-up as suppliers. Supplier: the guide's name or company Product(s): the services or tours offered Option(s): how the services/tours are sold e.g. number of people, adult/child, half-day/full-day If you ...
How do I change the hero image?
You can change a hero image on the Preview tab: > select the options icon (three dots) in the top right-hand corner and click 'Customise display'. > click the pencil icon in the 'Itinerary hero image' box > choose an image from you media library or ...
How do I refresh an itinerary when supplier data changes?
Changes made to suppliers, products or resources in your Supplier and Resource libraries do not automatically update existing itineraries. However, you can refresh individual items or a whole itinerary on the Preview tab: > To refresh everything, ...
How do I offer optional or alternative services in a single proposal?
Any services added to an itinerary can be marked as optional on the Build tab. If you want to offer an optional or alternative service, add it to the itinerary in the same way as any other items, but mark it as optional as shown below. The option can ...
How does tax/VAT get handled in pricing?
All pricing should be inclusive of tax. Tourwriter does not offer a built-in tax calculator. However, you can add tax rates in your Organisation settings (Organisation > Accounting > Tax rates) and they can be marked against services in an itinerary ...
How do I show the price per traveller?
You can view the cost per traveller and manage how pricing is displayed to travellers on the Pricing page of each itinerary. Firstly, you must list input the number of travellers on the Set-up page. The option can be found towards the bottom of the ...
What are Resources?
Resources are non-bookable items designed to display information such as destination overviews, directions, recommendations and instructions. You can create and save information to your Resources library and they can be added to any itinerary in the ...
How should I manage dynamic-priced suppliers?
You are not required to create rate periods when adding your suppliers whose rates fluctuates all the time. If your supplier's pricing is dynamic you can set the price of a service at an itinerary level instead (on the Pricing page). Services with no ...
How do I track traveller payments?
You can record and keep track of traveller deposits and payments due on the Payments tab of each itinerary (Incoming Payments). You can create individual records by selecting the 'Create incoming payment'. Alternatively, you can select the option to ...
Can I hide supplier names from travelers?
Yes, when you Share or Export an itinerary you can choose to show or hide supplier names as well as supplier details (address, phone number & website). If you select the 'Custom' options you can choose to display these details for some supplier types ...
How do I set-up an integration with Vamoos?
Vamoos integration is included in Premium plans and available as an add-on for Pro plan accounts. Once connected, you can push itineraries within Tourwriter directly into the Vamoos travel app so travelers can access their trip details on the go. If ...
How do I set-up an integration with Stripe?
The Stripe integration allows you to insert a 'Pay now' button and capture payment from travellers directly from your itineraries. An Admin can connect to Stripe through your organisation settings (Organisation > Integrations): > Click the Connect ...
How do I set-up an integration with Xero?
Xero integration is included in Premium plans and available as an add-on for Pro plan accounts. Once connected, incoming payments automatically create draft invoices in Xero, and supplier payments can be sent to Xero as draft bill payments. If ...
How do bulk-update supplier rates?
Use the Rate Import CSV to add new rate periods for products that are already set up in Tourwriter. For a video and step-by-step guide, please see how to import supplier rates using the CSV export template
How do I cancel a booking?
You can send a booking cancellation email to a supplier in the same way you send a booking request (select the item > Send booking > Cancellation request). The supplier can respond confirming the cancellation and whether or not there is a fee. The ...
Can suppliers respond to a booking request without a login?
Yes, suppliers do NOT require a login to respond to booking requests. Booking emails contain a 'respond to request' button which directs the recipient to a web address. They do not require login credentials to access the web page and can respond to ...
Can I change the email booking emails are sent from?
Booking emails are sent from bookingsystem@tourwriter.com. This cannot be changed, however, you can customise the emails and control where replies go. The reply-to address on each booking email defaults to the logged-in user's email address, but you ...
Can I customise the supplier booking emails?
Yes, you can customise all booking emails via your organisation settings (Organisation > Defaults > Supplier booking emails). You can configure... Reply-to address: set a specific email address for supplier replies to go to (defaults to the logged-in ...
What is the difference between Public and Private itineraries?
When sharing a live itinerary, you can choose between two methods: Public link: anyone with the link can view the itinerary — no login required. This is the quickest way to share proposals with travellers and you can add the links to your website. ...
How can I customise the itinerary?
The best way to customise your itineraries is by editing your brand (Organisation > Customise > Brands). When editing your brand you can change the company display name, colors and font. You can also add your logo and a hero image. You can create ...
How do I structure my suppliers, products and rates?
The structure for the suppliers follow a layered approach as below. Supplier > Product > Option > Rate Periods Supplier = the company/organisation Product = the service they sell Option = how the services are sold This is a fixed three-layer ...
Why my booking has a warning saying "No associated rates"?
A warning icon and message ("no associated rates") will be displayed on the Pricing page of an itinerary if you don't have a valid rate period covering the days of the trip. You can double check and create rate periods on the 'Rates' page of each ...
How to update your credit card details in Tourwriter?
Update your credit card details. Learn how to update your credit card. To update your credit card, first click on organisation. Next click on settings. Click Manage Subscription button shown on top right section of the article. Click on the pencil ...
How does the pricing engine work (net, gross, commission and markup)?
Net = price paid to supplier Gross = sell price to traveller Markup = % added to Net to reach Gross Commission = an alternative display of the same margin You can switch between Markup %, Commission %, and Margin $ via the cog icon. When setting up a ...
When will the monthly fee be charged?
You will be charged the monthly fee on anniversary of your sign-up date. For example, if you signed up on the 14th of May, you'll be charged on the 14th of every month. Payment will be debited from the card linked to your account or an invoice will ...
Can you load a currency that is not listed in Tourwriter?
Yes, Tourwriter supports 170+ official currencies. You can select your chosen currencies in your Organisation setting (Organisation > Defaults > Currencies > Manage currencies). Virtual currencies like Bitcoin etc are not supported. For more ...
What happens when an itinerary becomes inactive?
An inactive itinerary cannot be edited and the public/private links are inaccessible. An itinerary becomes inactive automatically when the start date has passed AND it has not been confirmed. You can reactivate it by ticking the 'Confirm' checkbox. ...
What is the difference between postcard and final template?
Postcard is a visual, card-based layout with 7 display options per item/service — ideal for proposals. Final is a detailed list view where each item expands to show dates, times, options, and descriptions — better for confirmed itineraries. New ...
What happens to an itinerary that does not have prices added?
An itinerary with a sales value of $0 cannot be confirmed, which means booking functionality is unavailable. You can still build and share it — to hide the $0 from travellers, make sure no pricing display options are selected in the Pricing tab.
Can I duplicate an inactive itinerary?
Yes. You will need to restore the inactive itinerary and then duplicate it. You will also need to enter new itinerary dates when prompted.
What is the recommended size of a hero image?
What size should the itinerary hero image be? We recommend an image size of 2200×1000 pixels. This dimension ensures your image looks impeccable across devices. When viewing an itinerary, the image width will resize to 1170 pixels, ensuring quick ...