Currency, Display & Price Options

Currency, Display & Price Options

InfoThe Pricing tab gives you control over how prices are calculated, displayed, and presented to travellers.

Adjusting the sale currency

Each supplier in Tourwriter can have its own currency. When an itinerary includes services priced in multiple currencies, you can convert them all to a single sale currency from the Pricing tab.

To change the sale currency, open the edit function on the Pricing page and select the currency you want to sell in. Tourwriter will convert all supplier costs to that currency using the applicable exchange rate.

To convert the currency:

  1. Click the edit icon just above the total price.
  2. Choose one of the following options:
    1. Refresh the conversion rate to fetch the latest Fixed exchange rate or current Spot rate.
    2. Manually overwrite the rate by typing a value directly.
For information on setting a default currency, see the Default Settings article.

Currency exchange rate buffer

An exchange rate buffer protects you against currency fluctuations by adding a percentage on top of the exchange rate used in calculations. This gives you a margin of safety without manually adjusting prices.

The buffer can be set at organisation level as a default, or adjusted per itinerary. It applies whether you are using online rates, fixed rates, or manually edited rates.

The buffer applies on top of whichever rate type you are using:


Base rate

Buffer

Effective rate

Online exchange rate

1.73195545

5%

1.81855322

Fixed exchange rate

2.36

6%

2.5016

Edited exchange rate

0.0152

3%

0.015656


Displaying total or per-traveller price

Use the Pricing display options drop-down on the Pricing tab to choose whether the itinerary shows the total price or a per-traveller price. This controls what appears in the pricing summary visible to travellers.

Pricing display options

The pricing display options control what travellers see when the itinerary is shared online or exported to PDF. The available options are:

Field

What it shows

Total price

Shows the Display Gross price. If an Agency is added, this may show Display Gross or Agent Price depending on the commission type.

Agent total price

Only available when an Agency is added. Shows the Agent price or Display Gross depending on commission type.

Price per traveller

Displays the price per traveller based on the total.

Split Pricing

Allows different prices for individual travellers. See the Split Pricing article for full details.

Inclusions

Lists all bookable items in the itinerary.

Show item prices

Only available when Inclusions is selected. Displays the price of each individual item.

Optional itemsDisplay all option items with prices.

Idea
TIP: To send the itinerary to a traveller without showing any price, make sure none of the display options are selected.
Notes
Note: You can select multiple display options together, but you can only choose one of Price per traveller or Split Pricing — not both.

Itinerary Pricing Overview — understanding the pricing table columns and warnings
Editing & Locking Booking Prices — how to override and protect individual pricing rows
Finalising & Exporting Pricing — rounding, bulk updates, and exporting to your accounting tool

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