This page covers how to control the currency your itinerary is sold in, how prices are displayed to travellers, and how to record pricing history and deposits.
Adjusting the sale currency
Each Supplier can be set up with its own currency, so an itinerary may contain line items in several different currencies. Tourwriter shows a summary of all currencies used at the bottom of the Pricing page, and lets you convert them to a single sale currency.
To convert the currency:
- Click the edit icon just above the total price.
- Choose one of the following options:
- Refresh the conversion rate to fetch the latest Fixed exchange rate or current Spot rate.
- Manually overwrite the rate by typing a value directly.
For information on setting a default currency, see the Default Settings article.
Currency exchange rate buffer
A buffer adds a percentage on top of the exchange rate to protect against currency fluctuations. You can set a default buffer in Organisation Defaults, and it applies automatically in two situations:
- When a new itinerary is created.
- When an itinerary is copied with Refresh Exchange Rate selected.
You can also change the buffer at the individual itinerary level by typing a new value into the Buffer field.
The buffer applies on top of whichever rate type you are using:
| Base rate | Buffer | Effective rate |
Online exchange rate | 1.73195545 | 5% | 1.81855322 |
Fixed exchange rate | 2.36 | 6% | 2.5016 |
Edited exchange rate | 0.0152 | 3% | 0.015656
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Displaying total vs. per-traveller price
By default, the Pricing tab shows the total itinerary price. You can switch this to show the price per traveller, which divides the total evenly across all travellers on the itinerary.
To change the display:
- Click the dropdown at the bottom of the Pricing information section.
- Select either Total price or Price per traveller.
Adding a deposit
To request a deposit from your traveller:
Enter an amount in the Amount field under Deposit information.
Select a Due date by which the deposit should be paid.
Pricing display options
These settings control what price information appears on the Proposal or Final itinerary sent to the traveller.
To configure display options:
- Scroll to the Itinerary Pricing display options dropdown at the bottom of the Pricing page.
- Select one or more options to show on the traveller-facing itinerary:
Field | What it shows |
Total price | Shows the Display Gross price. If an Agency is added, this may show Display Gross or Agent Price depending on the commission type. |
Agent total price | Only available when an Agency is added. Shows the Agent price or Display Gross depending on commission type. |
Price per traveller | Displays the price per traveller based on the total. |
Split Pricing | Allows different prices for individual travellers. See the Split Pricing article for full details. |
Inclusions | Lists all bookable items in the itinerary. |
Show item prices | Only available when Inclusions is selected. Displays the price of each individual item.
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TIP: To send the itinerary to a traveller without showing any price, make sure none of the display options are selected.
NOTE: You can select multiple display options together, but you can only choose one of Price per traveller or Split Pricing — not both.
Price history log
The Price history log lets you record a snapshot of the itinerary's total price at a point in time. This is useful when product adjustments change the final gross and you want to be able to reference or restore an earlier price.
Each entry in the log records the totals for all pricing columns, the date and time the entry was pinned, and which user pinned it.
To use price history:
- Pin the current price: Click the pin button. The button is disabled when the last pinned price matches the current price.
- View history: Click More to see all pinned price records.