Exporting Itineraries to PDF or Word

Exporting Itineraries to PDF or Word

Info
Send clients a perfectly formatted itinerary or keep an editable copy for your team. Tourwriter's export tool gives you full control over what appears in the document, with settings that save automatically for next time.

PDF vs Word export

Export as PDF

  1. Full formatting and icons included
  2. All visibility toggles available
  3. Option to start each day on a new page
  4. Page footer can be shown or hidden
Export as Word / GDoc
  1. Editable document format
  2. Icons are not included in Word exports
  3. Some PDF-only toggles are not available
  4. GDoc is shared as a link rather than downloaded

How to export

  1. Open the itinerary.
  2. Click Export and select your preferred format — PDF or Word.
  3. Adjust the visibility toggles to control what appears in the export.
  4. Click Export.

Your visibility settings are saved automatically, so future exports of the same itinerary start with the same configuration.

What can I show or hide?

Visibility toggles let you control which elements appear in the export. You can include or exclude any of the following: itinerary ID, dates, the map, descriptions, supplier information, images, item details such as confirmation numbers and cancellation policies, pricing, payment timelines, terms and conditions, owner details, and page footers. You can also control whether dates and times appear on specific sections.

IdeaTip: Excluding images and descriptions but including final itinerary details gives you a clean travel voucher view in PDF exports.


Can I customise how individual items appear?

Yes. Before exporting, you can set item-level preferences including full-page display for specific items, custom images, and an A4 cover image for the first page of a PDF.

Custom images must be at least 2480 × 3508 pixels.

Can I set defaults for my whole team?

Organisation administrators can configure default export settings so every export starts from a consistent baseline. Contact your administrator to adjust company-wide defaults, or see Setting default export settings for itineraries for more detail.

Organisation Customise tab - an overview
Setting default sharing visibility (admin)
Setting default export settings (admin)
Sharing an itinerary

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If you need help, please contact our Support team via email (support@tourwriter.com) or live chat.