Exporting Itineraries to PDF or Word

Exporting Itineraries to PDF or Word

You can export an itinerary as a PDF or a Word document (which can also be used as a GDoc). The export dialog lets you choose exactly which sections and details appear in the exported file.

PDF vs Word export

Export as PDF

  • Full formatting and icons included
  • All visibility toggles available
  • Option to start each day on a new page
  • Page footer can be shown or hidden

Export as Word / GDoc

  • Editable document format
  • Icons are not included in Word exports
  • Some PDF-only toggles are not available
  • GDoc is shared as a link rather than downloaded

How to export an itinerary

  1. Open the itinerary you want to export.
  2. Click the Export button and choose Export itinerary as PDF or Export itinerary as Word.
  3. Review the visibility toggles in the dialog. These control what appears in the exported file.
  4. Adjust any toggles as needed, then click Export

Your settings are remembered

Any changes you make to the toggles are automatically saved for that itinerary. The next time you export the same itinerary, your last-used settings will be pre-filled.

ToggleOptionsWhat it includes or excludes
Itinerary IDShow / HideThe itinerary reference ID
Itinerary dates Show / HideThe trip date range shown on the first page, under the itinerary title
Icons Show / HideCategory icons throughout the itinerary. This toggle is hidden for Word and GDoc exports, which do not support icons.
MapShow / HideThe overview map
OutlineShow / HideThe itinerary outline section
DescriptionsShow / HideText descriptions for each item
Supplier names Custom / Show / HideSupplier names only. Use Custom to control visibility per supplier.
Supplier details Custom / Show / HideThis toggle controls supplier address, phone numbers and website.
Item imagesShow / HideImages on individual items
Item details Custom / Show / HideConfirmation numbers, check-in instructions, notes to traveller, cancellation policies, inclusions, amenities, and flight numbers. 
Item dates Show / HideDates on the Map, Outline, Day-by-day, and Inclusions sections
Item times Show / HideTimes on the Outline and Day-by-day sections
Pricing Show / HideThe pricing section (contents depend on your pricing display options)
Payments timelineShow / HideThe payments timeline section
Terms and conditions Show / HideThe terms and conditions section
Owner details Show / HideThe agent's name and profile picture
Additional details Show / HideOrganisation name (from the brand) and any additional footer fields
Page footer Show / HideThe footer that appears on each page of the export
Start each day on a new page Enable / DisableWhether each day begins on a new page in the exported document

Tip: Exclude Images and Descriptions, but include Final itinerary details in the PDF export to have a travel voucher view of the itinerary.

Customise the export using itinerary display settings

You can customise some export settings before you open the Export as dialog. These can be set either at the item/resource level or via the Customise itinerary display dialog. 

Display as full page

You can define whether an Item or Resource appears as a full page on the PDF itinerary export. To achieve this;
  1. Go to the Itinerary Preview
  2. Click the pencil icon to open the Edit preview dialog
  3. Tick the Display as a full page when the itinerary is exported checkbox
  4. Save.

Exported Image

You can define a an image for booked item which will appear on a separate page after the item details in the exported itinerary. For best results the image should be at least 2480×3508 pixels.
To achieve this;
  1. Go to the Itinerary Preview
  2. Click the pencil icon to open the Edit preview dialog
  3. Browse and select the required image
  4. Save.

Cover image

The PDF cover page is an A4 image that, if uploaded to an itinerary, will appear as the first page of your exported PDF itinerary. If no cover image is attached then the Front page will be the first page of your exported PDF itinerary. The Cover image should be at least 2480×3508 pixels and will export edge to edge in A4 format. 

Front page

The Front page replicates the Hero section of the itinerary Preview by displaying Itinerary name, Hero image and the Itinerary Start and End dates. Below this information we include the travel designer details and an iteration of the itinerary footer information. This is fully adjustable at the itinerary level. Anything included in the left-hand section of the itinerary footer shows up on the inner cover. 

Defaults set by your organisation

The initial toggle values in the export dialog reflect your organisation's default export settings, as configured by your admin. If you want to change the defaults across your organisation, contact your admin.

    • Related Articles

    • Editing Tourwriter Itineraries in Microsoft Word

      Tourwriter allows exporting your itineraries to a PDF. You can, however, easily open the itinerary in Microsoft Word with just a few clicks and edit your PDF in a .doc or .docx format of Word. To get started with accessing your itineraries in Word, ...

    • Export itinerary to Word

      Tourwriter allows you to export your itinerary to a Word document and you can customise the output by Including or Excluding certain fields before exporting. Export settings After creating an itinerary and editing any postcard descriptions or images ...

    • Creating Itineraries

      This article will help you understand how to create a new itinerary, which can be accessed after clicking Itineraries in the main sidebar. Creating new itinerary A new itinerary is created by clicking the Create itinerary button in the top right ...

    • Exporting a Travellers List

      Tourwriter allows you to export a list of travellers to a customizable PDF file that provides an overview of traveller details, for one or more travellers. Your PDF export can be configured to include/exclude certain details that are stored in the ...

    • Exporting an Itinerary Summary

      Tourwriter allows you to export an itinerary summary to a customizable PDF file that provides an itinerary outline or overview of the services included. Your PDF export can be configured to include/exclude certain aspects of an itinerary, making the ...