Sharing an itinerary in Tourwriter gives you precise control over what your travellers or colleagues see, from pricing and maps to supplier details and payment timelines.Public vs private sharing
Public link
- Anyone with the link can view the itinerary
- No login required for the viewer
- Suitable for sending to travellers
Private link
- Only people within your organisation can view the itinerary
- Login required
- Suitable for internal review
How to share an itinerary
- Make sure your itinerary is ready to share. Add a hero image, logo, and footer information as needed. If you are sharing privately, ensure at least one traveller has been added to the itinerary.
- Click the Share button in the top right corner.
- Choose Private or Public sharing.
- Use the visibility toggles to control which sections appear in the shared view.
- Click Save and send (private) or Save (public).
Share an itinerary privately
Sharing privately sends the itinerary directly to one or more travellers. They receive an email with a link and instructions to create a traveller account. Once logged in, they can leave comments on the itinerary.
You must add at least one traveller before you can share privately.
- Go to the Setup tab and add one or more travellers.
- Click Share, then select the Share privately tab.
- Select the travellers you want to share the itinerary with.
- Add an optional message in the Add a message field.
- Under Manage visibility settings, set each field to Show or Hide as required.
- Click Save and send.
Clicking Save alone will save your visibility settings but will not share the itinerary with the travellers.
Once sent, a confirmation message appears on screen and the selected travellers receive an automated email from no-reply@tourwriter.com. The email includes your message, the itinerary link, and instructions to set up their account.
If a traveller has trouble viewing the itinerary after logging in, ask them to try Mozilla Firefox, Safari, or Google Chrome.
Share an itinerary publicly
Sharing publicly generates a link that anyone can access without logging in.
- Click Share, then select the Share publicly tab.
- Enable the Turn on link sharing toggle. This generates a shareable link.
- Click Copy link to copy the link to your clipboard.
- Under Manage visibility settings, set each field to Show or Hide as required.
- Click Save.
To avoid breaching traveller privacy regulations, we recommend leaving all visibility settings hidden when sharing publicly. This is especially important when you are unsure who may access the link after it has been passed on.
Visibility changes take effect immediately. If you update your settings and save after the link has been shared, the recipient will see the updated version on their next page load.
To deactivate the link, disable the Turn on link sharing toggle. Anyone who tries to access a deactivated link will see the following message:
There's been a change to your access. The itinerary you are trying to view is no longer available via this link.
You can reactivate or deactivate the link at any time.
If you are sharing a public link, Tourwriter recommends reviewing all visibility settings carefully and hiding any sections that contain personal or sensitive information. Because public links require no login, anyone who has the link can access whatever is set to visible.
If you are sharing a public link, Tourwriter recommends reviewing all visibility settings carefully and hiding any sections that contain personal or sensitive information. Because public links require no login, anyone who has the link can access whatever is set to visible.
Visibility controls
The share dialog includes toggles to show or hide individual sections of the itinerary. Most toggles offer Show or Hide options. Some sections offer a Custom setting, which lets you control visibility at the individual item level rather than for the whole section.
Sections you can control include itinerary name, dates, maps, descriptions, supplier details, images, pricing, payment timelines, terms and conditions, and agent details, among others.