Customers can export a single Invoice or Receipt PDF per Incoming payment. If you prefer to issue a Statement combining all Incoming payments, or wish to create a single Invoice per Itinerary whilst combining multiple Incoming payments then they can use the Statement/Invoice feature.
Use the Export > Statement button if you want to combine multiple Incoming payments, along with a Total due based on the Total itinerary price or Display price. You can also relabel the Statement to be an Invoice.
The Export button sits top right on the navigation bar whenever you are in an itinerary. Clicking the Export button will open a drop down with four options, Statement is the third option on the list.
Click Export from any Itinerary
Select the Statement option to open the Export statement dialog
Export statement dialog
When the Export statement dialog opens you can select the appropriate fields to include/exclude using the check boxes to generate the Statement/Invoice PDF you prefer. Once you have confirmed your selection clicking the Export as PDF button generates a PDF.
Statement customisations explained:
- Label the export based on your preference by selecting either Statement or Invoice.
- Export statement for Agent/Traveller: When Agent is selected, Agents name will be displayed below the Itinerary logo. If Agent is selected, it will use the Agent price. If Traveler is selected, it will either use the Display price or the Gross price.
- Include Attn: The text entered here will be displayed in the PDF with the prefix Attn
- Include first traveller details as Customer: The top most Traveller from Itinerary setup page will be displayed.
- Include payments due: The Due date, Bill to, Payment name and Amount due will be displayed for all the Incoming payment records in a table format. The Total due will be displayed at the bottom of this table.
- Include payments received: The Date paid, Payer, Payment name and Amount paid will be displayed for all the Incoming payment records in a table format. The Total paid will be displayed at the bottom of this table as Total received along with Remaining balance.
- Include payment instructions: Payment instructions from Organisation-> Accounting -> General settings will be displayed
- Include payment terms: Itineraries Terms and Conditions will be displayed.
- Agent commission: Include the Agent commission value on the PDF. This is ticked by default when the Agent label is ticked. If ticked, the Agent commission will be shown in the Itinerary details section.
- Agent commission due: The Due date, Agent, Payment name and Amount due will be displayed for all the payment records in a table format. The Total due will be displayed at the bottom of this table.
- Agent commission paid: The Date paid, Agent, Payment name and Amount paid will be displayed for all the payment records in a table format. The Total paid will be displayed at the bottom of this table as Total received along with Remaining balance if any.