Supplier Pricing

Take the manual work out of supplier pricing. Set up margins, rate periods, and payment terms once per supplier and Tourwriter handles the calculations automatically every time you build an itinerary.

Margins

Margins define how Tourwriter calculates the sell price from a supplier's rate. For each supplier, you set the rate type and a default markup percentage.

The rate type determines how the supplier charges you. On the Pricing tab of a supplier choose from:

Net (you pay net and mark up)
Gross (the supplier quotes a gross price)
Both (the supplier provides both net and gross rates)

The default markup you set here is applied automatically when the supplier's products are added to an itinerary.

Currency

Each supplier is assigned a single default payment currency. Only currencies configured in the account settings will be available via the drop down (Organisation > Defaults). Tourwriter uses this currency when calculating payments and reconciling costs for that supplier.

Payment terms

Payment terms let you pre-assign when payments to a supplier are due, so you do not need to set this manually on every booking. Options include a set number of days before or after the service date, or when a booking is moved to payable status.

Product pricing

Rates are added at the product level through rate periods. Each rate period covers a date range and can be broken down further by season, weekday and weekend splits, or individual days of the week. This gives you full flexibility to reflect how a supplier's pricing actually works.

Rates are loaded per product option, so different room types, vehicle categories, or service tiers each carry their own pricing.

Click the $ symbol alongside an Option to access the edit rate periods options.
Select Create rate period
Add a: Name (used to help identify rates in the system later), Start date and End date
Choose when the Rate period remains active based on Entire Period, Weekdays & Weekend and Individual Days
Enter the Net, Markup, Gross and Mark as applicable including a negative Markup if required, i.e. Gross can be less than the Net price.

Important things to note:

You cannot overlap rate periods
The Rates Period section displays the active rate period. To access an expired rate period, click the drop-down at the bottom of the section.
A Rate period can be edited, duplicated and deleted once it has been set.
You can add a new time period after duplicating an existing Rate period.

Blackout periods

Blackout periods mark dates when a supplier is unavailable. They cannot overlap with active rate periods. Use these to prevent a product from being booked on dates the supplier cannot service.

Important points to note:

Blackout periods can overlap Rates Period but not vice versa. You cannot set any Rate periods over a Blackout period.
To set a Rate period when a Blackout period is already in place, you’d have to delete the Blackout period.
You cannot schedule check-ins or start an itinerary on a date that spans the Blackout period.

Referral commission

This is useful for supplier who has products that require a gross payment (instead of the usual Net payment) at the time of booking with a referral commission payment made later, usually after travel starts. ie Insurance commission payments.

An item assign this type will default the Gross value to the Supplier payment when it is created ensuring the supplier payment can be correctly reconciled when made. The item margin will set as the Referral commission amount and this can be marked as received in Supplier payments to ensure correct reconciliation of your supplier commission receipts.

To assign a product as a referral commission product type:

Head to your chosen supplier
Select the product to configure
On the Setup tab navigate to the Payments panel containing the Referral commission payments apply checkbox
Select the checkbox and navigate off the tab to Save

Note: The checkbox will be blank by default. Deselecting the checkbox means in future the type will not be applied to an item when it is added to an itinerary.

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If you need help, please contact our Support team via email (support@tourwriter.com) or live chat.